Mega Industrial Exhibition Of GUJARAT

EXHIBITOR MANUAL

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EXHIBITOR MANUAL

 
Description PDF Word / Excel Submission Deadline
FREE VISITOR INVITATION REQUEST
Please send your request for printed hard copy invitation card so we can courier it to you. 		Submit Request 29 Nov, 2025
Shell Scheme - Fascia Name
All exhibitors who haven’t submitted or mentioned their fascia name in the exhibitor form must do so. 		Submit Request 10 Dec, 2025
Exhibitor Badges
Please submit your request for exhibitor badges. 		Submit Request 10 Dec, 2025
Form-4: Furniture Requirement
As per your requirement.
(Click here to see furniture items) 		Download Download 9 Dec, 2025
Form-5: Temporary Staff
As per your requirement. 		Click here Dec 9, 2025
Form-6: Exhibition Entry Pass
Mandatory for all exhibitors. 		Download Download Dec 14, 2025
TECH VAPI 2025 Invitation Card Download or Make Your Invitation Card —
Exhibition Booth Designer Exhibition Booth Designer —
Stall Layout/Dimension Stall Layout/Dimension —
Hotel Booking Hotel Booking —


IMPORTANT DATES :

  Stall possession (Bare Space) :   15th December 2025
  Stall possession (Fabricated Stall) :   17th December 2025
  Exhibit Removal :   20th December 2025, 7:00 PM onwards
Exhibition Timing: 10:00 AM - 07:00 PM

FOR STALL ALLOCATION :

Transfer of material/goods will not be allowed during exhibition.

Deadline to complete exhibit transfer and stall decoration before 9:00 PM on 17th December 2025.


Rajen Patel     Mob: +91-9825659566     www.techvapi.com

TERMS & CONDITIONS FOR BARE SPACE STALL EXHIBITORS, STALL DESIGNERS AND OTHER EXHIBITORS.

    BARE SPACE STALL EXHIBITORS:
  • Stall holders with bare space stalls or those seeking early stall allocation can secure their positions from 15th December 2025 after 9 AM.
  • 17th December 2025 after 12 PM is designated as a Blank Day. During this period, no stall designers are permitted to erect stalls on the exhibition premises.

    • Extra Power and Equipment:
  • All bare space stall holders must apply for Extra Power for their stalls (between 1 kW to 3 kW).
  • Arrangements for forklift and hydra crane services for heavy machinery loading & unloading are available at additional charges.

    • The back wall of stalls cannot exceed 8 feet, and the front fascia wall must not exceed 12 feet.

  • Note: As per venue partner policy for TECH VAPI 2025, heavy vehicles are not permitted inside the exhibition venue. Exhibitors must unload heavy materials at the material entry gate (2nd Gate) and transfer them to their stalls through the Organizers' Transit Partner (Crane or Hydra services). Charges will apply based on the materials being transported. For heavy machinery loading & unloading, Hydra cranes will be available on a chargeable basis.

    • Post-Exhibition Procedures:
  • After the exhibition concludes, no vehicles are allowed before 8:30 PM.
  • Materials may be hand-carried after 7 PM, while Hydra and forklift services are permitted after 9:30 PM.

  • BARE SPACE: Stall designers may begin dismantling their stalls on 21st December 2025.